Book your next conference with us

Includes:

• Venue Hire & Data Projector (VGA input only)
• Smalls (Pens, notepads, and flip chart with white board pens)
• 1x bottles mineral and mints
• Arrival tea / coffee / juice with muffins/pastries
• Mid-Morning tea / coffee / juice with chef’s choice snacks
• Lunch (Three course chef’s choice with juice)
• Wi-fi access

R 340.00 per person

These Terms and Conditions are applicable to all functions, meetings and conferences held at Villa Bali Luxury Guest House and are binding on the person or company making the booking (the Host) upon confirmation of the reservation by payment of the specified deposit.
⦁ All rates listed in this document are inclusive of Value Added Tax. Prices do not include any commission for agents or third parties making the

⦁ Rates are valid until 28 February 2021 and subject to change without prior

⦁ Payments
⦁ Your booking will only be confirmed once we received the signed contract and 50% deposit Villa Bali Luxury Guest House will issue you a reservations number once the booking has been confirmed and a 50% deposit is paid within 4 (four) days of confirmation of the booking. We cannot hold dates as provisional bookings. Quotes are not a booking and no dates been provisionally booked. In the event of a second booking we reserve the right to confirm the first booking that complies with the confirmation requirements.
⦁ The balance of the payment must be received 14 days prior to the conference date.
⦁ There after all charges incurred during the function are to be settled in full on departure i.e. bar accounts, damages, incidentals or any other extra services not included in the package.

⦁ The final numbers of the guests attending the function, special menu requests and room allocations must be received a minimum of 5 (five) working days prior to the function. This number may not be reduced by more than 10% of the previously anticipated number. The amount payable by the customer shall be calculated on this final number, unless the number of guests attending is more than the final advised
⦁ The conference facility will be made available from 08h00 to 18h00 for full day conferences. A surcharge will apply should you require the conference venue for longer periods.
⦁ Villa Bali Luxury Guest House conference venue is situated close to the accommodation rooms and is bound by this to restrict matters such as excessive noise. Volume levels will be monitored and if management (in their absolute discretion) form the opinion that the music/noise is too loud, they reserve the right to either turn down the volume or put it off completely.
⦁ All damages to the venue, cutlery, crockery, linen and furniture will be charged directly to the client.
The hotel reserves the right to cancel any bookings forthwith and without liability on its part in the event of any damage or destruction of the allocated room/venue by fire or any other cause, any shortage of labour or food supplies, strikes, lockouts, or industrial unrest, or any other cause beyond the control of the hotel, which shall prevent it from performing its obligations in connection with any booking. Subject to the circumstances, an asserted, but the reasonable effort will be made to persist with this

⦁ Cancellation Policy: All cancellations and amendments MUST be done in writing
⦁ In case of cancellation, more than 2 months prior to the booking, a 100% refund will be made of monies
⦁ In case of cancellation between 1 month and 2 months prior to the event/booking, an administrative fee for work/arrangements already made will be charged/retained from your deposit – R250-00.
⦁ If we received any requests for any bookings on the same date of your booking, which were discarded as a result of your standing booking, an additional fee of R 500 – 00 will be charged/retained from your
⦁ In case of cancellation between 2 weeks and 4 weeks prior to the scheduled booking, a 50% cancellation fee of your deposit/monies received will be retained from your
⦁ In case of cancellation less than 2 weeks prior to the scheduled booking, a 100% cancellation fee of deposit/monies received will be retained from your

⦁ Villa Bali Luxury Guest House does not accept any liability for loss or damage to any item of property of guests howsoever such loss or damage may occur.

⦁ Villa Bali Boutique Hotel do not accept liability for injury to you or your guests on the premises due to negligence, over-indulgence or any other cause.

⦁ If, during the course of the function, Management of Villa Bali Luxury Guest House, (in their absolute discretion) form the opinion that a guest or guests have become intoxicated, the Hotel reserves the right to suspend service of alcohol to any such guest(s), and /or to require such guest(s) to leave the premises. If this occurs, the host will be informed immediately, and the host assistance is requested to ensure the minimum of disruption to host’s function and to enjoyment of other guests.